IT Services for Associations

IT Services for Associations

Operating an association brings with it unique challenges usually not seen in a normal, for-profit company. Because associations are primarily non-profit, with funds supplied by private donors and different types of grants, money tends to be a bit tighter. IT services can play a vital role in the operation and support of different types of associations, regardless of its specific purpose. As such, it is of paramount importance for an association’s IT spending to concentrate on a return on investment. It is also important for all tech investments and expenditures to have the capacity to increase efficiency, without disrupting the operations of the organization as a whole.

Network Depot has over 25 years of experience dealing with the different nuances specific to the area of associations. Many times, an association without a comprehensive IT system can find itself straying from its actual mission, to commit resources, time, and effort to managing IT problems that crop up. These situations make it of great importance to ensure that all IT solutions implemented keep costs low, and all areas of your computer network managed properly. To help you achieve these goals, Network Depot offers assistance in the following areas.

Management of the Organization

One of the most important aspects of a successful association is having workflows that are the height of effective and efficient. Many associations provide services in multiple locations, with areas of operation that many times span the entire globe. The management of volunteer databases, and the vital need to make sure services can be delivered successfully, are all primary concerns that can keep an association from realizing the dream of why they opened up shop in the first place, if not dealth with properly.

Network Depot understands these important factors, and provides increasing advantages over those associations that may have decided to take a different approach. These advantages include providing your employees with the capacity to be more productive, and increasing the efficiency of workflows, all without sacrificing any valuable employee time or effort.

Data and Network Security

Another vital component that greatly contributes to how successful an association is at achieving their goal is the reams of information and data that are gathered from a variety of sources. Given the nature of most associations, this data can many times be extremely sensitive, containing the private financial and medical information that is so enticing to hackers. Without an effective and powerful compliance strategy, an association can find itself exposed to several types of negative results. Some of the more serious of these repercussions include:

  • Losing opportunities for grant funding
  • Severe penalties from the government
  • Loss of reputation, which can hamper its ability to perform its mission

Network Depot puts the security of your network and data in a place of chief importance, and is committed to developing and implementing strategies that can weather virtually any storm. Having a team of professionals at your back can go a long way towards avoiding any potential pitfalls that can rise from the theft or loss of sensitive data or files.

Backup, Recovery, and Continuity

As with virtually every other type of business in operation today, disruptions to the operation of an association can take many forms. Natural or man-made disasters, equipment malfunction, and human error can all wreak havoc on the efficiency of both internal and external operations. As such, two goals must be foremost in mind when developing an effective IT strategy: avoiding these problems if possible, and the most effective way to keep things running smoothly in the event that disaster is unavoidable.

Network Depot uses a comprehensive solution that not only ensures that data is kept stored safely and redundantly, but also in a way that it can be restored in as short a time as possible. Network Depot will work closely with your employees to understand and predict which types of calamities are most likely to strike, how to best avoid them, and generate a fallback plan in case the unthinkable does occur.


One of the responsibilities included in the inner workings of any association is the ability to stay in contact with all involved parties, such as stakeholders and the public in general. This makes the acquisition and maintenance of both a reliable email service and a trustworthy phone system so important to the successful operation of an association.

Telephone systems currently available to most associations are the Public Branch Exchange (PBX), and Voice Over Internet Protocol (VOIP). A PBX system is comprised of the normal land line setup that has been around for over a century. A VOIP system converts analog signals into digital ones, and transmits the data across the internet, such as the ever-popular Skype service.

Network Depot draws from an extensive amount of experience in dealing with the intricacies of an association to advise you on which type of telephone system is right for your unique setup. Primary factors that go into this decision include how much it costs, how much the system can be scaled in case of growth, and how flexible and easy the system is for the average employee to use properly.

Our team of dedicated professionals are especially adept at handling the unique budgetary constraints placed on most associations, as well as handling all aspects of the requirements for their network. If you would like more information on how Network Depot can assist you in setting up an effective IT solution for your association, please contact us at your earliest convenience.